Nursery Story

Paper lists, phone calls, and last‑minute changes don’t have to run your day. With Nursery Story, you set up rooms, ratios, sessions, fees, and staff once, then run daily operations from a single dashboard. Import child records, capture consents and medical details, and assign key persons in minutes. At drop‑off, use quick sign‑in on tablet or phone—collect signatures, log late arrivals, and see live headcounts by room. Ratio alerts trigger automatically as attendance changes, and the rota highlights gaps so you can request cover, approve swaps, or assign bank staff without leaving the screen.

Recording learning is fast and consistent. Open an observation on mobile, add photos or video, tag learning areas and outcomes aligned to EYFS, and plan next steps on the spot. Build weekly room plans from observations, link activities, and track progress over time. Daily care notes—meals, sleep, nappies, sunscreen—are logged with one tap and included in a timeline parents can view anytime. Share journals, send announcements, and message families securely; consent flags keep you from sharing media where it’s not allowed. Parents can reply, confirm pick‑ups, and update contact details, reducing back‑and‑forth for your team.

Bookings and billing run on clear rules you control. Create recurring patterns, add ad‑hoc sessions, manage waitlists, and fill spare capacity with a live availability view. Funding is built in: apply free entitlement, split hours, and set provider top‑ups where applicable. Generate invoices in bulk, apply multi‑child discounts, add late fees automatically, and accept card or direct debit payments. A finance view shows revenue, aged debt, and paid vs. outstanding at a glance. Room occupancy reports reveal quiet periods and pinch points by hour and day, helping you forecast staffing, optimize utilisation, and plan future intake with confidence.

Compliance and team coordination are handled as part of everyday work. Log accidents and incidents with body maps, track medication courses and allergies, and store permissions, SEN notes, and safeguarding chronology with audit trails. Export attendance, assessments, and finance reports for inspections or accountants in a few clicks. Keep staff profiles up to date with qualifications, training, and renewal reminders. Role‑based access protects sensitive data, and offline mobile support ensures you can record critical information without a connection. Onboarding help, templates, and in‑app guidance shorten setup time so you can move from paperwork to practice—without sacrificing accuracy or oversight.